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Tuesday, October 3, 2023

Updated: Nov 20, 2023

CALL TO ORDER: President Debbie Herbert called the meeting to order at 3:42 P.M. In attendance were President Debbie Herbert, Vice-President Anna Jesse, Treasurer Susan Strahle, Secretary Tami Long; Trustees Donna Hayes, Linda Wiles; Librarians Vicki Carr, Lori Nixon.

MINUTES AND FINANCIAL REPORT: Read and approved as written

LIBRARIAN’S REPORT: Circulation Figures: September, 2023
CKO: 373
Computer: 60 Patron’s Assisted: 303 (includes mobile delivery)

TRUSTEE/COMMITTEE REPORTS:
Annual Review of Policies will be scheduled January and February 2024

UNFINISHED/ONGOING:
ALA Grant-Libraries Transforming Communities update

NEW:
September 14th at 10:30 A.M. Retention of Records Meeting update

Library Crawl: October has officially started so whoever would like a passport to be involved in this program can get one at the library. Everyone who participates will get a pen that says South Macon Public Library. Our people, if they visit 5 or more different libraries by the end of the month will get a prize.

Tax Levy: Susan has turned these into the Macon County Clerks office. They are all stamped and done. They are now at the Auditors.
Library Cards: Under the Cards for Kids Act, we cannot deny them if their parents will not come in and sign for them. Because of the liability towards the books/DVDs there will be a limit of 3 items checked out in this case at a time. They will have to provide proof of address. These terms do not apply to Grade School Children. Only Junior High and up until they are 18. Normally it is 6 items that can be checked out. Board unanimously agreed.
Room Rental: Discussed our current policy and agreed that it needs to be reviewed and updated. Currently we charge a flat fee of $35 during library hours. If it will be rented after hours there will be an additional charge per hour for however long your party is dependent on staff availability. The Board agreed to charge $20 an hour for the first hour and then $25 per hour for every hour after that. This is in addition to the flat fee of $35. LIBRARY STAFF ACTIVITIES/PROGRAMS UPDATE
October 18th at 4 P.M. – Book Club October 19th at 6 P.M. – Second Lighting of the Christmas Tree Meeting. We are working with the Fire Department and the City. We will be passing out books and treats in our Merry Grinchmas bags. The Grinch will be making a surprise visit as well. He charges $50 and he asks that another $50 goes for the Marine Toys for Tots. Accepting donations for the treat bags. November 8th at 6 P.M. – Kids Night Christmas Ornaments November 15th at 6 P.M. Ladies Night - Next of Kiln, Christmas Ornaments November 29th at 6 P.M. Ladies Night – Air Fryer Class with the U of I Extension

A motion to adjourn was made by Anna, seconded by Tami. All Board Members in favor. Meeting was adjourned at 4:23 P.M.

Respectfully Submitted,

Tami Long Secretary

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