Tuesday, July 11, 2023

President Debbie Herbert called the meeting to order at 5:33 P.M. In attendance were President Debbie Herbert, Treasurer Susan Strahle, Secretary Tami Long, Trustees Donna Hayes, Linda Wiles, and Salli Pritts, Librarian Vicki Carr. Vice President Anna Jesse was absent. Guest Ruth Hilvety also attended.

The minutes of the June meeting were read and approved as written along with the June 2023 financial report. The financial report does not reflect grants and memorials earned. The library has received $21,000 in grants already for this fiscal year. Last year we received $42,000 in grants. The new budget will be posted July 12.

Librarian’s Report: Vicki Carr reported 739 checkouts; computer use is at 12.

Trustee/Committee Reports: Vicki reminded the board members to complete the Sexual Harassment Training for Trustees (training book at the Library) and Open Meetings Act Training (on-line).

Unfinished/Ongoing: ALA Grant-Libraries Transforming Communities. The SMPL Staff and Starting Point from the Macon County Health Department will be presenting to the Senior Group on August 1 as part of the Grant. Assists with individuals who has disabilities and Senior Citizens.

New: Macon County Community Foundation attended the June 28th Summer Reading Program to showcase Dolly Parton Imagination Library. They gave the Library a $1000 Grant to be used for youth books. Rep Brad Halbrook also attended in support of the Library and the Foundation. Donna Hayes and Linda Wiles will schedule with Vicki Carr a time to meet to Audit Secretary’s Book.

Library Staff Activities/Programs Update: *Ladie’s Night August 16th at 6 P.M.-Royal Creations with Lisa Royal, Bracelet Making *Small Pubs Meeting at SMPL 10 A.M.-Noon on August 24th at the Library *Ladie’s Night September 13th at 6 P.M.-Next of Kiln fall project *Book Club October 18th at 4 P.M.-“Remarkably Bright Creatures” *Kid’s Night November 8th at 6 P.M.-Christmas Ornaments *Ladie’s Night November 29th at 6 P.M.-Air Fryer Class with the U of I Extension *Summer Reading Schedule: -K9 Unit and Mimi’s Frosty will be our July 12th program with all our community invited -A Magician, Birth to 5 IL and the Girl Scouts will be our July 19th program -Pool Party at the Blue Mound Pool will be July 26th *Today, Per Capita Grant received for $3227.30 *Notary rule law has been changed. Some are grandfathered in (includes our Librarians). When it expires, you will have to take a class and an exam and you have to pass. A journal must also be kept of specifics of everything that is notarized. *IL Library Association is having their annual conference in Springfield this year October 24th, 25th, 26th. The Librarians would like to go so there will be more discussion regarding this event as the time gets closer.

A motion to adjourn was made by Linda Wiles and seconded by Donna Hayes. All in favor. Meeting was adjourned at 6:00 P.M.

Respectfully Submitted,

Tami Long Secretary