SOUTH MACON PUBLIC LIBRARY DISTRICT BOARD MEETING TUESDAY, OCTOBER 14, 2025

President Debbie Herbert called the meeting to order at 3:30pm. Trustees in attendance included Susan Strahle, Tami Long, Mindy Younker, and Anna Jesse. Trustees Cathy Murray and Salli Pritts were absent. Librarians Vicki Carr and Lori Nixon were also in attendance.

The agenda was approved as presented.

The minutes for September 09, 2025 were approved.

Treasure's report for September 2025 needs a correction, will revisit at November meeting.

Librarian's report:

Month Check Outs Computer Patrons Assisted Programs

July, 25 409 45 301 17

Aug. 25 305 47 308 9

Sept. 25 336 60 428 13

Unfinished Business included the following items:

-IL Humanities Grant Round 3 application submitted

-Currently working on ALA Grant round 4

-Signed contract hosting 3 events with the Illinois Humanities Road Scholars. First informational

meeting will be November 13th.

The search for an electrician was completed with the hire of Chuck Peck. He will install the new exterior sidewalk lights once we receive and make the bathroom heat thermostat accessible. Tami Long motioned to not exceed $1000 in installation costs, Susan Strahle seconded . Motion approved.

New Business included the following items.

-It's the time of year to renew the Library's insurance coverage. With obstacles and displeasure in the current policy holder, Erie Insurance. Tami Long made a motion to switch the policy holder to Country Companies. Mind Younker seconded. Motion approved.

-Vicki informed the board of a very generous memorial donation by the David Miller family in the amount of $5000.00. The family would like the funds to be allotted towards the Summer Reading program.

-The library has been hosing many activities each month and is in need of additional tables and chairs. They would like to purchase 2 tables and 16 chairs. The board would like to see a price comparison for folded and stacking chairs. Discussion will resume next meeting.

-Along with more patrons attending the library's monthly activities, the library is in need of additional parking. The library had reached out to 3 businesses for estimates to repave and expand the parking lot on the east side of building. At the time of meeting , we were still waiting for the proposal of B&W Asphalt. Of the business that did submit a proposal; Elite Paving and advanced Paving.

Further discussion was made about the cost and longevity of concrete paving. Debbie will try to get a quote for concrete. However, with the weather cooling, Susan Strahle motioned to accept Advanced Paving and Seal coating bid unless concrete was a better option. Tami Long seconded. Motion approved.

-Lori reported the library had 51 people come through for lunch during the Macon Community Garage sales and donating $486.

-Vicki reported the library had a total of 32 visitors during the IHLS Annual Library Crawl.

0-Unfortunately due to low participation, the monthly Bunco activity has been discontinued.

Our next scheduled meeting will be November 11\, 2025 at 3:30pm.

There being no other business to discuss, upon a motion by Susan Strahle, seconded by Mindi Younker, meeting adjourned at 5:10pm

Submitted by Anna Jesse VP