SOUTH MACON PUBLIC LIBRARY DISTRICT BOARD MEETING TUESDAY, MARCH 11, 2025

Meeting was called to order at 3:35 p.m. by President Debbie Herbert.  Trustees in attendance were Donna Hayes, Debbie Herbert, Anna Jesse, Salli Pritts, Susan Strahle and Linda Wiles.   Vicki Carr, Lori Nixon and Bridgett Porter were also in attendance.

Agenda, Minutes and Financial Report:   Agenda, minutes and financial report were read and approved for January and February.  Discussion and clarification of budget categories on the spreadsheet with suggestions of reorganization.

Librarian’s Report: 

2025	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	June
Check outs	550	275	296	325	337	331	329	297
Computer	58	57	45	49	47	41	46	41
Programs	10	3	12	11	8	5	14	13
Patrons Assisted	574	237	443	410	531	276	210	265

New and ongoing:

Introduction of Bridgett Porter as a part time employee.

Muehlebach Roofing was contacted to set an appointment to determine the condition of the library’s roof.  Depending on the condition, the decision will be made to repair storm damage or replace the roof.  Regardless, the fascia will need to be replaced by another business.

Joann continues to work with the Decatur Macon County Historical Society on archiving historic documents.  Primarily the Macon Newspaper collection.  Vicki is submitting an application to the Il State Historical Records Grant Program for 2025 to help fund the digitization progress.

The final report for the Round two of the Libraries Transforming Communities report is due on April 30, 2025.

Discussion held to sell bags and t-shirts with the new South Macon Library logo.

Annual review and discussion of Public Library Standards: Building Infrastructure and Maintenance, Safety, Collection Management, & System Member Responsibilities and Resource Sharing.

During the city wide rummage sale in May, the library will have BBQ sandwiches, hotdogs, chips and desserts with a free will donation.   Debbie will contact the seniors group for baked goods and chip donations.

Many activities are planned for the coming month, including exercise classes, book club, craft events, cookie decorating, LEGO program and free play times.

Meeting was adjourned at 4:42 pm with a motion by Susan Stahle and a second by Linda Wiles.

Respectfully submitted,

Salli Pritts

Interim Secretary